When Government Goes Paperless: Cost Savings and Faster Service through Secure, Cloud-Based Digital Faxing

Case Story

Context

DOL Protects American Workers’ Livelihoods, Safety, and Wellbeing

The Department of Labor (DOL) promotes the welfare of American workers, improving working conditions, advancing equitable employment, and assuring work-related rights and benefits. Its component agencies provide employment and unemployment services, enforce workplace safety measures, and prevent workplace injuries. Individuals with questions about any of these services can contact the DOL National Contact Center (DOL-NCC) to receive accurate, timely assistance.

The Challenge

The Mission Requires a High-Quality CX Solution

DOL needed to provide consistent, high-quality, responsive customer service across a wide range of inquiry types, many of which affect individuals’ safety and livelihoods. Since 2021, Cognosante has applied customer experience (CX) best practices and innovative technologies to create a high-quality , integrated CX solution that handles 400,000 phone inquiries and 75,000 email inquiries each year.
Customer experience excellence with
100% uptime
49 million Americans receiving supporting in their primary language
Continuous improvement empowered by advance analytics

Our Innovative Solution

Best-in-Class Technology and Process Excellence Enables Performance

Bringing a strong focus on quality delivery and best-in-class technology, Cognosante introduced several enhancements to the DOL-NCC. Specifically, we:
  • Applied best practices in contact center management, consistently maintaining a 30 second average speed to answer and exceeding our target customer satisfaction scores of 90%.
  • Improved inbound call routing and service uptime by implementing an industry leading telephony platform.
  • Improved business insights by transitioning the DOL-NCC quality assurance and workforce management platform to a FedRAMP-certified, industry-leading cloud-based omnichannel contact center platform.
  • Implemented the DOL Multilanguage Gateway to provide access to translation services for information provided by the DOL, helping individuals obtain federal services or benefits in their primary language.

Our Tangible Results

An Integrated Contact Center Provides Exemplary Customer Service on Par with Industry Standards

  • Callers receive timely, accurate, sensitive responses to their inquiries.
  • Callers have experienced 100% uptime since the new telephony platform was introduced in February 2024.
  • The new omnichannel contact center platform creates a seamless experience for customer service representatives and callers by integrating with other contact center technologies.
  • Real-time data enables responsive management and allows callers to view wait times on the DOL website.
  • Advanced analytics yields insight into the customer experience, supporting continuous improvement.
  • Multilanguage Gateway services recognize the diversity of the American workforce, allowing approximately 49.9 million more individuals to obtain important information in their primary language.

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